AGM of The Nappy Network Incorporated - 28/3/09

Annual General Meeting
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Katriana
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Post by Katriana » Wed Apr 01, 2009 9:33 pm

no objections here. I'll second the nomination if needed
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Post by k8ylou » Thu Apr 02, 2009 2:33 pm

so the current (and past years) records haven't had independent auditing Michelle?

Anastasia - Could you give us a brief of your qualifications for being auditor? maybe we could nominate you for treasurer instead? :D

(I would have thought the auditor would not be member of the society?)

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Post by nzmum » Thu Apr 02, 2009 2:56 pm

Do the records have to be audited officially? We tried to get this done for a local community toy library I'm involved with and ended up giving up. Far far too expensive for us.
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Post by posh » Thu Apr 02, 2009 3:03 pm

k8ylou wrote:so the current (and past years) records haven't had independent auditing Michelle?

Anastasia - Could you give us a brief of your qualifications for being auditor? maybe we could nominate you for treasurer instead? :D

(I would have thought the auditor would not be member of the society?)


I am a Chartered Accountant (retired status - due to not working at the moment). Used to work as a tax investigator for IRD :hide:

I am happy to be treasurer if that is what people think is best :)

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Post by k8ylou » Thu Apr 02, 2009 9:48 pm

well, that's qualified enough for me. :D

nzmum - It is not a requirement for all charitable societies to be audited, but it is in our (TNN Inc) rules to have them audited. If we decided not to have an auditor we'd need to change the constituion. (is this right? i've tried and tried to read them again online, but IE keeps crashing when I do a search)

found this interesting article tonight, while trying to track down auditors

http://toylibrary.co.nz/nzlibraries_files/Auditing.pdf

Personally, I'd be happy with changing the rules so we don't need to be audited, but that financial records are produced by a chartered accountant (posh!).

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Post by karmiec » Fri Apr 03, 2009 6:23 am

Personally I am happy with clear accounts done by an accountant.

However audited accounts make us eligible for discounted hall hireage, grants etc when we put on events for Real Nappy Week and the like, so where possible I would like ot see them audited.

I would gladly second Anastasia for the position of Auditor or Treasurer.

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Post by nzmum » Fri Apr 03, 2009 12:25 pm

karmiec wrote:Personally I am happy with clear accounts done by an accountant.

However audited accounts make us eligible for discounted hall hireage, grants etc when we put on events for Real Nappy Week and the like, so where possible I would like ot see them audited.

I would gladly second Anastasia for the position of Auditor or Treasurer.


If we can get them audited for free, then this would be great. However, our experience was that it was very hard to find someone to even do them cheaply. So the cost of the auditing could be much higher than the benefits of certain discounts. We also apply for many grants and our lack of audited accounts hasn't been an issue. However, TNN as a larger internet based organisation may need the transparency of audited accounts more than local community groups.

Anastasia - do you have any accountant colleagues that you could hit up to audit the TNN accounts? I assume you can't do it as a member of the society?
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Post by posh » Fri Apr 03, 2009 6:57 pm

nzmum wrote:Anastasia - do you have any accountant colleagues that you could hit up to audit the TNN accounts? I assume you can't do it as a member of the society?


My DH? (also Chartered Accountant) Or would that be a conflict of interest?

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Post by ClothConvert » Thu Apr 09, 2009 10:22 pm

One more place to check if auditor needs to be non member...but still need a member to say they approve the financials then we can move on to voting for new Board members.

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Post by Stacey » Fri Apr 10, 2009 3:48 am

I approve the financials.

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Post by ClothConvert » Fri Apr 10, 2009 9:33 pm

Okay moving right along...

Clause 13.3..."the Board shall consist of not fewer than 6 nor more than 15 Members elected or appointed..."

So the following are the positions that members have either been nominated for or self volunteered. (ref: http://thenappynetwork.org.nz/phpBB2/vi ... sc&start=0)

For clarity, can members please post here saying they second any one or more of the nominations. So simply state something like , "I, CC, second nomination of k8ylou/Claire as co-Chairpersons of TNN Inc."

Due to the nature of our online meeting, I'm going to make a call that as there are no two people contending for any of the roles, that being nominated and seconded deemed the person voted/appointed as the respective Board member. If however, any member wants to object the appointment of any of the members, you have the opportunity to PM me, in which case, I will then ask for a voting process for that person.

So the new Board nominated are:

Chairperson - K8ylou/Claire (job share)
seconded by CC

Secretary - K8ylou/ Claire (job share) (2nded)

Treasurer - Posh (2nded)

Spokesperson - Kaz (2nded)

Community Liason - Karmiec (2nded)

Organiser of Demonstrations - Aidanasher (2nded)

Website - Stacey (2nded), Navarri/Katriana (in training) (2nded)

Forum Administrator - Stacey (2nded), Navarri/Katriana (in training) (2nded)

Designer - Heart (2nded)

Advertising - Callum's Godmother (2nded)

Hire Kits co-ordinator - Callum's Godmother (2nded)

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Post by k8ylou » Mon Apr 13, 2009 8:02 pm

ClothConvert wrote:

Treasurer - Posh (2nded)

Spokesperson - Kaz (2nded)

Community Liason - Karmiec (2nded)

Organiser of Demonstrations - Aidanasher (2nded)

Website - Stacey (2nded), Navarri/Katriana (in training) (2nded)

Forum Administrator - Stacey (2nded), Navarri/Katriana (in training) (2nded)

Designer - Heart (2nded)

Advertising - Callum's Godmother (2nded)

Hire Kits co-ordinator - Callum's Godmother (2nded)


I, K8ylou, second all these people, for all these positions. :wink: Will this do?

will still need seconder for the SEcretary position.

man, is this the least anticipated AGM ever?

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Post by karmiec » Tue Apr 14, 2009 7:19 am

I will Second Claire/K8ylou for job share of both chairman and secretary

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ClothConvert
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Post by ClothConvert » Sat Apr 18, 2009 11:52 am

Okay, time to declare the AGM close.

Congratulations to all the newly elected Board.

Thank you everyone for your contribution :lol:

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